Privacy Policy

Last Updated: March 2026

At Any Enterprises, Inc. d/b/a AnyTeam ("AnyTeam," "we," "us," or "our"), we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and protect information when you use our website, applications, and services (collectively, the "Services").

1 INFORMATION WE COLLECT

Category of Personal Data

Examples of Personal Data We Collect

Categories of Third Parties With Whom We Share This Data

• Account & Profile Data
  Name, email address, phone number (if provided)
  Job title, company information (if provided)
  Account preferences and settings
  Authentication credentials
  Payment information (processed by third-party processors)

  • Service providers (hosting, support)
  • Payment processors (currently Stripe)
  • Not sold to third parties

• Google Workspace Data
  Gmail messages and metadata
  Google Calendar events and scheduling
  Google Drive files and documents
  Google Contacts information

  • (Applies only if you authorize integration of Google Workspace with the Service)
  • AI processing providers (OpenAI, Anthropic, Google)
  • Not shared for marketing purposes

• Business Intelligence Data
  CRM data from connected systems
  Sales pipeline and opportunities
  Contact and prospect information
  Public business intelligence data

  • Third-party data provider information
  • AI processing providers
  • Analytics providers (aggregated and de-identified only)

• Conversation & AI Data
  AI chat conversations
  Meeting transcripts and summaries
  Voice recordings (processed, not stored)
  Feedback and ratings

  • AI processing providers
  • Not shared with other users

• Desktop Application Data
  Screen content and application window text (with permission)
  Application usage patterns and system information
  System audio and microphone audio (with explicit consent)
  File access from your filesystem (with explicit consent)
  Screenshots (when explicitly enabled)
  Voice commands and dictation

  • Local processing (on your device)
  • Cloud AI providers (when enabled)
  • Not shared for marketing purposes

• Document Uploads
  Document content for analysis and summarization
  File metadata (name, size, type, upload date)
  Processed summaries and extracted insights

  • Original files (temporarily processed, not permanently stored)
  • AI processing providers
  • Not permanently stored as full files
  • Used solely for analysis and insights

• Usage & Analytics Data
  Feature usage and engagement patterns
  Performance and error logs
  Device and browser information
  IP address and general location
  Cookies and tracking technologies
  System specifications and network information

  • Analytics providers (Mixpanel, Google Analytics)
  • Service providers for optimization
  • Aggregated data for product improvement
  • Not shared in personally identifiable form

• Payment Data
  Billing information (when you upgrade)
  Payment card details
  Transaction history

  • (Only collected for paid subscriptions)
  • Payment processors (currently Stripe)
  • Not stored by us directly
  • Required for billing purposes only

Important Notes:

• Google API Compliance: Our use of Google API data complies with Google's User Data Policy and Limited Use Requirements
• Data Minimization: We collect only what's necessary to provide our Services
• Local Processing: Desktop app data is primarily processed on your device when possible
• No Sales: We do not sell your personal data to third parties

1.1 Information You Provide Directly

• Account Information: When you create an account, we collect:
  Name and contact information (email address, phone number)
  Company information and job title
  Account credentials and authentication information
  Payment information (processed by third-party payment processors)
  Profile information and preferences

• Communications: When you contact us, we collect:
  Support requests and correspondence
  Feedback, suggestions, and survey responses
  Information from phone calls, emails, and chat interactions

• Document and File Uploads: When you upload documents or files to the Services:
  Document content for analysis and summarization
  File metadata (name, size, type, upload date)
  Processed summaries and extracted insights

1.2 Information from Connected Services

• Google Workspace Integration: With your explicit authorization, we access:
  Gmail messages and metadata
  Google Calendar events and scheduling information
  Google Drive files and documents
  Google Contacts information
• CRM and Business Systems: Through our integration platform (unified.to), we may access:
  Customer relationship management (CRM) data from Salesforce, HubSpot, and other platforms
  Sales pipeline and opportunity information
  Contact and lead information
  Activity logs and interaction history

1.3 Public Data Research

To provide sales insights and business context, our research agents may collect publicly available information including:

• Professional profiles and company information from business directories
• Public social media and professional networking data
• Industry reports and market intelligence
• Company news, funding information, and business developments
• Prospect and lead information from public business sources

This data collection is limited to publicly available sources and is used solely to enhance your sales and business development activities.

1.4 Desktop Application Data Collection

Important: The AnyTeam desktop application has enhanced data collection capabilities that require your explicit consent. This includes:

• Screen and Application Data:
  Text content from application windows and screens
  Application names and usage patterns
  Window titles and interface elements
  Screenshots (only when explicitly enabled)

• Audio Data:
  Microphone audio from meetings, calls, and conversations (with explicit consent)
  System audio and notifications
  Voice commands and dictation

⚠️ CRITICAL RECORDING LAW WARNING: Audio capture includes system-level audio that may contain conversations from third-party applications (Zoom, Teams, phone calls, etc.). You are solely responsible for obtaining all required consents and complying with applicable recording laws before enabling audio capture. Recording laws vary by jurisdiction and may require all-party consent. AnyTeam is not responsible for your compliance with recording laws.

• File System Data:
  Access to specified files and folders (with explicit consent)
  File metadata and content analysis
  Document creation and modification tracking

• System Information:
  Device specifications and operating system details
  Network connectivity information
  Application performance metrics

1.5 Recording Laws and User Compliance

IMPORTANT LEGAL NOTICE: The AnyTeam desktop application captures system-level audio that may include audio from third-party applications and services. This functionality creates significant legal responsibilities for users.

User Obligations: Before enabling audio capture, you must:

• Understand recording laws applicable in your jurisdiction
• Obtain all required consents from conversation participants
• Comply with third-party platform terms of service
• Provide appropriate notice to meeting participants
• Consider international legal requirements when participants are in different countries

Common Legal Requirements:

• All-Party Consent Jurisdictions: Some states (like California) and countries require consent from ALL participants
• One-Party Consent: Other jurisdictions only require one participant's consent (yours)
• Business vs. Personal: Different rules may apply to business and personal conversations
• Cross-Border: International calls may be subject to multiple jurisdictions' laws

AnyTeam's Role and Limitations:

• We provide the technical capability to capture audio but cannot monitor your compliance
• We cannot determine whether you have obtained proper consents
• We are not responsible for your compliance with recording laws
• You bear full legal responsibility for lawful use of audio capture features

Recommendations:

• Consult legal counsel about recording laws in your jurisdiction
• Consider disabling audio capture during sensitive conversations
• Always inform participants when recording may occur
• Review your organization's policies on recording and monitoring

1.6 Automatically Collected Information

• Usage Data: How you interact with our Services
  Features used and frequency of use
  Time spent in the application
  Error logs and performance data

• Device Information: IP address and approximate location
  Browser type and version
  Device identifiers and specifications
  Operating system information

• Cookies and Tracking Technologies: Essential cookies for functionality
  Analytics cookies (with consent)
  Preference and settings cookies

2. HOW WE USE YOUR INFORMATION

2.1 Service Provision and Improvement

We use your information to:

• Provide, operate, and maintain the AnyTeam Services
• Generate AI-powered insights and recommendations
• Integrate with your connected data sources
• Respond to your requests and provide customer support
• Improve our Services through analysis and research

2.2 AI and Machine Learning Processing

• On-Device Processing: Screen, application, and file data is primarily processed locally on your device Local machine learning models may analyze content for context and insights
  Processed data is stored in an embedded database on your device

• Cloud Processing: Audio data may be sent to our cloud infrastructure for transcription using Google's services Alternatively, audio can be transcribed locally using on-device models (your choice) Content may be sent to third-party AI providers (OpenAI, Anthropic, Google) for summarization and analysis
  Personal information is filtered and anonymized before cloud processing when possible

2.3 Communication and Marketing

With your consent, we may use your information to:

• Send service updates and announcements
• Provide product recommendations and tips
• Send marketing communications about new features
• Invite you to events, surveys, or beta programs

3. HOW WE SHARE YOUR INFORMATION

3.1 Third-Party Service Providers

We share information with trusted service providers who help us operate our Services:

• AI and Language Model Providers: OpenAI (for GPT-based processing and analysis) Anthropic (for Claude-based processing and analysis) Google (for transcription and AI services)

• Database and Infrastructure Providers: Google Cloud Platform (for data storage and processing) MongoDB Atlas (for database services) Google Firestore (for real-time data synchronization)

• Integration Services: unified.to (for CRM and business system integrations)

• Analytics and Product Intelligence: Mixpanel (for product usage analytics and user behavior tracking)
  Google Analytics (for website and application analytics)

• Communication and Email Services: Mailchimp (for transactional emails and communications)

Important: We implement strict data minimization and anonymization practices when sharing data with third-party AI providers. Personal information is filtered and anonymized to protect your privacy.

3.2 Legal and Safety Requirements

We may share your information when required by law or to:

• Comply with legal obligations, court orders, or government requests
• Protect our rights, property, or safety, or that of our users
• Investigate fraud, security issues, or technical problems
• Enforce our Terms of Service

3.3 Business Transfers

If AnyTeam is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, subject to appropriate confidentiality protections.

3.4 With Your Consent

We may share your information with third parties when you explicitly consent to such sharing.

4. DATA RETENTION AND STORAGE

4.1 Local Data Storage

• Desktop Application: Screen, application, and file data is stored locally on your device You control the retention period through application settings Data can be deleted at any time through the application interface

4.2 Cloud Data Storage

• Account and Service Data: We retain your account information as long as your account is active Service usage data is retained for operational and improvement purposes

• Audio and Transcription Data: Audio data is processed and deleted after transcription (typically within 24 hours) Transcriptions may be retained to provide ongoing service functionality You can request deletion of transcribed content at any time

4.3 Data Deletion

You can request deletion of your data by:

• Using in-application deletion controls
• Contacting our support team at privacy@anyteam.com
• Deleting your account through the account settings

5. YOUR PRIVACY RIGHTS AND CHOICES

5.1 Access and Control

You have the right to:

• Access the personal information we have about you
• Correct inaccurate or incomplete information
• Delete your personal information (subject to certain limitations)
• Export your data in a portable format
• Object to certain processing activities

5.2 Communication Preferences

You can:

• Opt out of marketing communications at any time
• Manage email preferences through your account settings
• Unsubscribe using links in our emails

5.3 Data Collection Controls

• Desktop Application Permissions: Enable or disable screen content collection Control microphone and audio access Manage file system access permissions Choose between cloud and local AI processing

5.4 Cookie Management

You can control cookies through:

• Browser settings to block or delete cookies
• Our cookie preference center
• Opting out of analytics tracking

5.5 State-Specific Rights

• California Residents (CCPA/CPRA): Right to know what personal information is collected Right to delete personal information Right to opt-out of the sale or sharing of personal information Right to correct inaccurate personal information Right to non-discrimination for exercising privacy rights

• European Union/UK Residents (GDPR/UK GDPR): Right of access to your personal data Right to rectification of inaccurate data Right to erasure ("right to be forgotten") Right to restrict processing Right to data portability Right to object to processing Rights related to automated decision-making

6. DATA SECURITY

6.1 Security Measures

We implement industry-standard security measures, including:

• Encryption of data in transit and at rest
• Access controls and authentication systems
• Regular security assessments and monitoring
• Secure development practices

6.2 Local Data Protection

For desktop application data:

• Local data is encrypted using device security features
• Access is protected by user authentication
• Data is isolated from other applications

6.3 Incident Response

In the event of a data breach, we will:

• Promptly investigate and contain the incident
• Notify affected users as required by law
• Take steps to prevent future incidents
• Cooperate with regulatory authorities

7. INTERNATIONAL DATA TRANSFERS

7.1 Cross-Border Processing

Your information may be processed in countries other than your country of residence, including the United States. We ensure appropriate safeguards are in place for such transfers.

7.2 Transfer Mechanisms

For transfers from the EU/UK, we rely on:

• Standard Contractual Clauses (SCCs)
• Adequacy decisions where available
• Other appropriate safeguards as required by law

8. CHILDREN'S PRIVACY

The AnyTeam Services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it promptly.

9. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. When we do, we will:

• Update the "Last Updated" date
• Notify you through the Services or via email
• Obtain your consent for material changes where required by law

Your continued use of the Services after updates indicates your acceptance of the revised Privacy Policy.

10. CONTACT INFORMATION

10.1 Privacy Questions

For questions about this Privacy Policy or our privacy practices, contact us at:

Email: privacy@anyteam.com Address: Any Enterprises, Inc., 541 Jefferson Ave., Ste 100, Redwood City, CA 94063

10.2 Data Protection Officer

For EU/UK residents, you can contact our Data Protection Officer at: dpo@anyteam.com

10.3 Exercising Your Rights

To exercise your privacy rights or submit a data request:

• Email: privacy@anyteam.com
• Use our online privacy request form at: privacy request portal
• Write to us at the address above

10.4 Supervisory Authority

EU/UK residents have the right to lodge a complaint with their local supervisory authority if they believe our processing of their personal data violates applicable law.

11. CALIFORNIA CONSUMER PRIVACY ACT (CCPA) DISCLOSURES

11.1 Information We Collect

In the past 12 months, we have collected the following categories of personal information:

• Identifiers: Name, email address, IP address, device identifiers
• Commercial Information: Purchase history, payment information
• Internet Activity: Website usage, application interactions
• Audio/Visual Information: Voice recordings, screen content (with consent)
• Professional Information: Job title, company, business contacts
• Inferences: Insights derived from your data usage patterns

11.2 Sources of Information

We collect information from:

• Directly from you when you use our Services
• Your devices and connected services
• Third-party integrations you authorize
• Public sources and business databases

11.3 Purposes for Collection

We collect information for the business purposes described in Section 2 of this Privacy Policy.

11.4 Information Sharing

We may share information with service providers, legal authorities, and in business transfers as described in Section 3.

11.5 No Sale of Personal Information

We do not sell personal information to third parties. We may share certain information with service providers for business purposes as described in this Privacy Policy.

11.6 Your CCPA Rights

California residents have the right to:

• Request disclosure of personal information collected
• Request deletion of personal information
• Opt-out of the sale of personal information
• Non-discrimination for exercising CCPA rights

To exercise these rights, contact us at privacy@anyteam.com or use our privacy request portal.

This Privacy Policy is effective as of the Last Updated date above.